Abstract Submission Instructions
If you wish to submit an abstract to the 55th Annual Meeting of the Psychonomic Society, you may access the on-line submission form. The on-line submission form is now closed. The deadline was June 1, 2014. Abstracts will be accepted only through this submission form. The maximum length for abstracts is 150 words. Your abstract will be truncated at 1,250 characters (including spaces) in the abstract submission form.
First login to the Psychonomic Society website. PLEASE MAKE SURE THAT YOUR NAME AND AFFILIATION IS IN THE FORM THAT YOU WISH TO HAVE PRINTED IN THE PROGRAM.
Upon successful login, you will be directed to the General Information page. If you are editing a previously saved submission (not submitted), you will see your previously entered information ready for editing and you will see your progress, represented by the progress bar on the left. The General Information page will gather the Title of the Presentation and the abstract’s sponsorship information, if the submission is by a Student Member or a non-member. Once this step is completed, you may select “Save” or “Save and Proceed”. Below is a screen shot of this page for Student Members and non-members.
***Progress can be saved at any time by selecting “Save” and you may leave and return at a later time. The “Save and Proceed” button saves and moves you onto the next step. “Save and Proceed” will not be allowed if there are required fields on the page that have not been completed.
After selecting the Save and Proceed button, the Authors page will load. The authors and affiliations are managed here. Select “Add an Author” if you wish to add an additional author. You may use the “Search for a Author” field to search for an existing member or previous author. An autosuggest dropdown menu will appear if the name typed matches the criteria for an author in the database. If an existing author is not found, you may enter an author manually in the “Cannot find author?” fields. Please do not use abbreviations for affiliations (e.g., don’t use U of M but write out University of Minnesota). The information will appear in the program as you have typed it. Then continue with your submission by selecting Save and Proceed or Save and exit to edit/finish at another time. Once you have added authors, you may change their order by dragging and dropping their names. You cannot remove the submitter’s name from the author list because each paper must be authored by the submitter.
Continuing takes you to the Presentation page. Complete the required fields and once again you can simply “Save” to edit/finish at another time. Make sure that you answer all relevant questions. The program won’t let you continue if there are unanswered questions. These are indicated by a “Required” badge. If you are a Member (not a Fellow or Student Member) applying for a Member Select-Speaker Award, you can indicate this on this page and upload your 1,000 word extended abstract. Also, the e-mail Point of Contact that you enter here will be printed in the program after your abstract.
Continuing takes you to the Categorization page. Select the two topics that most closely describe your paper. These will be used to assign your spoken paper to sessions or your poster to sub-topics. Put in specific keywords to increase the likelihood that your paper will be put with similar papers. At least one Session Topic and one Keyword is required on this page. Again, after the required fields have been completed, you will be allowed to Save and Proceed or simply Save to come back later.
Continuing takes you to the Abstract page and this is where you will input your abstract. There is a HTML text editor at your disposal, but you are more than welcome to simply copy and paste. Please note that the maximum character count is 1,250 including spaces. You will not be able to save an abstract that surpasses the character count.
Upon selecting “Save and Proceed”, you will be directed to the Review and Submit page. This is where you can review all information that has been submitted. You may go back to any step and edit your information by simply selecting the node in the left navigation. ***Please note that your abstract is saved at this point. You may leave and come back and your abstract will be intact.
Once you select “Submit Abstract”, your abstract will be submitted and you will not be permitted to edit any information. You will not be able to submit more than one abstract.
The deadline for receipt of abstracts was 11:59 PM, June 1, 2014. The website contains information about the submission process, priorities for inclusion in the program, and who to contact with questions.
Priorities for Submitting Talks and Posters
Each Fellow or Emeritus Member may author or co-author one paper or poster. Each Member may author or co-author one poster or spoken paper (but only if there is room on the program for a paper). In the case of spoken presentations, the Fellow or Emeritus Member must also be the person who will present the talk. In the event that an abstract is a poster, the submitter may turn over presenting responsibilities to a co-author.
In addition, each Fellow or Emeritus Member may sponsor one submission by a Student Member or someone not affiliated with the Society (a student or a nonmember). The sponsor may be a co-author on the paper or not.
Typically, the number of abstracts submitted to the convention is greater than time and space allow. If not all abstracts can be accepted, the selection of abstracts will be determined by a fixed set of priorities. For spoken presentations, first priority is given to abstracts submitted by Fellows of the Society (and Fellows who now hold Emeritus status). If the number of Fellows submitting talks exceeds the capacity of the convention (i.e., a maximum of 330 talks), priorities are determined by the recent history of participation in previous conferences. Those who have given a paper in preceding years have lower priority than those who have not. If all Fellows can be accommodated in spoken sessions, priority for remaining speaking opportunities is assigned first to Members, then to non-members holding PhDs, and, in rare cases, to Student Members.
In the case of posters, priorities for acceptance depend upon the status of the submitting author. Unlike spoken presentations, the person submitting a poster abstract is not required to be the actual presenter of the abstract. We strive to accommodate all posters, but if the number exceeds the available space, the priority for poster opportunities is assigned first to Fellows, then to Members, then to non-members holding PhDs, and then to Student Members, and finally to student non-members. Unlike spoken presentations, the member submitting a poster abstract is not required to be the actual presenter of the abstract.
For submissions by students and non-members, sponsorship is required. Only Fellows (who have paid their 2014 dues) and Emeritus Members may sponsor, and a given member may sponsor only 1 submission. If the sponsor is NOT a co-author, sponsorship letters for submissions must be uploaded in the online submission system before the abstract is submitted. The advisor's letter should certify that the student is in good standing in a graduate program in psychology or an allied field. Include the name of the institution and the name of the program in which the student is enrolled. For example, "Mary Smith is enrolled in the Cognitive Science Ph.D. program at the University of Peurto Rico." Letters are not needed if the sponsor is a co-author on the paper. The sponsored paper should be submitted by its author as a Student Member or as a non-member.
We will again use a smaller poster format (4 x 4 ft, 2 per posterboard) to accommodate demand. There are five poster sessions that do not overlap with spoken sessions: Thursday, Friday, and Saturday evening; and Friday and Saturday noon.
TOPIC LIST AND KEYWORDS
In order to help us build the program, please select two topics from the predefined list that represent appropriate categories for your submission. In addition, you are asked to indicate up to three keywords that more specifically characterize your submission.
SPECIAL SPOKEN SESSION OPTION
If 4–6 researchers wish to organize a talk session, they may do so. This requires a little advance planning. Specifically, the group must communicate among themselves to organize the session and agree on a topic title for the session. It is best to use a descriptive topic title and not one of our regular topics, i.e., don’t use “Working Memory” or “Discourse Processes.” Abstracts for talks should be submitted by individual members and should have their own individual abstract titles, but each individual must use the same topic title (for purposes of identifying abstracts belonging to the same session). This gets entered in the special session option under the topic list. It is important to note that all speakers must be Fellows or Members of the Society in order to exercise this option. Note also that the special section option (#55) may be selected only in the “1st choice for a session topic” pulldown menu.
REQUESTING TO CHAIR A SESSION AT THE CONFERENCE
Fellows and Emeritus Members who plan to present papers are urged to volunteer to chair a session by checking the appropriate box on the submission form. Fellows who do not wish to make a presentation at the meeting but who would be willing to chair a session are urged to contact Ruth Maki at email@example.com. Please specify the topic(s) for sessions you would be willing to chair.
CONFLICTS OF INTEREST
“Conflicts of interest” arise in science when financial incentives, personal/familial relationships, or other such considerations undermine a scientist’s objectivity. For example, if a scientist is a shareholder in a company that sells a treatment for a condition, that scientist would have a conflict of interest (COI) with regard to research on that and closely related conditions and treatments. Having a COI does not preclude presenting your research, but COIs must be declared so that the scientific content of the presentation can be reviewed in light of the COI(s). If you have a COI, please indicate this when asked in the online submission program.
See www.pnas.org/site/misc/coi.shtml for further discussion.
INSTRUCTIONS FOR PRESENTATIONS
- All spoken papers are 15 minutes in length, followed by a formally scheduled 5-minute discussion period.
- Please proofread your name, title, and abstract for correctness and completeness. Capitalize the content words in your title. Don’t use abbreviations (such as U. of Ca.) in the affiliations. Write out the name of the institution. The information that you enter will appear in the program as you have entered it.
- The maximum length for abstracts is 150 words. Your abstract will be truncated at 1,250 characters (including spaces) in the abstract submission program.
- The Governing Board of the Psychonomic Society encourages all presenters to follow the Psychonomic Society Statistical Guidelines. Click here to read the Statistical Guidelines. Effect sizes should be reported and error bars with appropriate labels should be included on all graphs.
- To be considered complete, all information required must be supplied; incomplete forms WILL be rejected.
- For the spoken sessions, the Society provides laptop computers and video projectors in all rooms for PowerPoint presentations or other computer-generated displays. Note that projection equipment and electrical outlets will not be available in the poster session area.
- In mid-July, you will be notified by e-mail of the abstract's status for the meeting.
- The completed submission for a poster or paper must be submitted by 11:59 PM, GMT, on June 1, 2014.