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2016 Call for Abstracts: Information and Guidelines
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CLOSED FOR 2016

Statistical Guidelines
Suggestions for Preparing Effective Posters


Psychonomic Society Annual Meeting
November 17-20, 2016
Sheraton Boston
Boston, Massachusetts USA
 
Deadlines

Symposia Proposals: May 1, 2016
Select-Speaker Award: Applications: May 16, 2016
Graduate Travel Award: Applications: May 16, 2016
Papers and Poster Abstracts: June 1, 2016 at 11:59 pm anywhere in the world.

We invite you to submit an abstract for presentation of a talk, poster or symposium at the 2016 Annual Meeting. The deadline will be June 1, 2016 for talks and posters and May 1 for symposia. Paper, poster, and symposia abstracts must be submitted online through the submission system. The online submission form will open on April 11, 2016. The maximum length for abstracts is 150 words, which is approximately 1,250 characters, including spaces.

Current Members
All 2016 members, Fellows, Emeritus members, and student members may submit one abstract for the Annual Meeting (student member abstracts must be sponsored). Fellows and Emeritus members can sponsor one additional abstract by a student member or a non-member.

Your 2016 dues must be paid by June 2, 2016 in order for your abstract(s) to be accepted. Dues can be paid online by logging in at www.psychonomic.org and clicking under “Membership and "Pay Member Dues”.

Fellows and Emeritus members should submit only the abstract for the paper they plan to present.

In order for the system to identify you as a member, you must use the same e-mail address for your login that you use for your Psychonomic Society login. If you are unsure which e-mail address is associated with your Psychonomic Society membership, please go to www.psychonomic.org  and determine the e-mail address that allows you to login. For questions, contact info@psychonomic.org.

Student Members
The instructions are the same as for a Member submission, except that your abstract must be sponsored by a Fellow (who has paid 2016 dues) or Emeritus member. When you use the online submission system, you will need to identify the name and email of your sponsor. Please use the email that he/she uses when logging into his/her Psychonomic Society account. If your sponsor is not a co-author, you must upload a brief letter from him/her indicating that she/he is willing to sponsor your paper. The letter should indicate that the individual is willing to sponsor the paper. It should include the name of the student and the title of the talk. For example, "I will sponsor Mary Smith's paper entitled The Role of Memory in Understanding Language." Letters are not needed if the sponsor is a co-author on the paper. The sponsored paper should be submitted by its author as a student.

In order for the system to identify you as a member, you must use the same e-mail address for your login that you use for your Psychonomic Society login. If you are unsure which e-mail address is associated with your Psychonomic Society membership, please go to www.psychonomic.org  and determine the e-mail address that allows you to login. For questions, contact info@psychonomic.org.

Non-Members
Non-Members must have a sponsor for their abstract submission. Either a Fellow (who has paid their 2016 dues) or Emeritus member may sponsor an abstract. When you use the online submission system, you will need to identify the name and email of your sponsor. Please use the email that he/she uses when logging into his/her Psychonomic Society account. If your sponsor is not a co-author, you must upload a brief letter from him/her indicating that she/he is willing to sponsor your paper. The letter should indicate that the individual is willing to sponsor the paper. It should include the name of the non-member and the title of the talk. For example, "I will sponsor Mary Smith's paper entitled The Role of Memory in Understanding Language." Letters are not needed if the sponsor is a co-author on the paper. The sponsored paper should be submitted by its author as a non-member.

If you decide to join the Psychonomic Society, you need to go to the website, then choose "Join Now".

Non-members, including graduate students, will be charged a $75 registration fee to attend the Annual Meeting. (Undergraduate students will be exempt from this fee.) We encourage you to join the Society and receive a complimentary registration.



Priorities for Submitting Talks and Posters
Each Fellow or Emeritus member may submit one abstract as author or co-author. For spoken presentations, the Fellow or Emeritus Member must also be the person who will present the talk. Each member may submit one abstract as author or co-author, but these abstracts will probably be scheduled as posters. In the event that an abstract is scheduled as a poster, the submitter may turn over presenting responsibilities to a co-author. In addition, each Fellow or Emeritus member may sponsor one submission by a student member or someone not affiliated with the Society (a student or a nonmember). The sponsor may or may not be a co-author on the paper. Typically, the number of abstracts submitted to the meeting is greater than time and space allow. If not all abstracts can be accepted, the selection of abstracts will be determined by a fixed set of priorities.

For spoken presentations, first priority is given to abstracts submitted by Fellows of the Society (and Fellows who now hold Emeritus status). If the number of Fellows submitting talks exceeds the capacity of the convention (i.e., a maximum of 330 talks), priorities are determined by the recent history of participation in previous conferences. Those who have given a paper in preceding years have lower priority than those who have not. If all Fellows can be accommodated in spoken sessions, priority for remaining speaking opportunities is assigned first to members, then to non-members holding PhDs, and, in rare cases, to student members.

In the case of posters, priorities for acceptance depend upon the status of the submitting author. Unlike spoken presentations, the person submitting a poster abstract is not required to be the actual presenter of the abstract. We strive to accommodate all posters, but if the number exceeds the available space, the priority for poster opportunities is assigned first to Fellows, then to members, then to non-members holding PhDs, and then to student members, and finally to student non-members. Unlike spoken presentations, the member submitting a poster abstract is not required to be the actual presenter of the abstract.

Posters
The poster format will change this year. Each poster presenter will have one side of an 8 foot wide x 4 foot high (2.44 x 1.22m) posterboard (includes a 1” frame). Please format your poster presentation using these new dimensions. There are five poster sessions that do not overlap with spoken sessions: Thursday, Friday, and Saturday evening; and Friday and Saturday noon. Instructions for creating your poster can be found here.

Topic List and Keywords
In order to help us build the program, please select two topics from the predefined list that represent appropriate categories for your submission. The Topics will include a general domain (i.e., Memory) and a sub-topic within that domain (i.e., Memory: Working Memory). These choices are important because they are used to group your abstract with other similar abstracts. In addition, you are asked to indicate up to three keywords that more specifically characterize your submission.

Special Spoken Session Option
If 4–6 researchers wish to organize a talk session, they may do so. This requires a little advance planning. Specifically, the group must communicate among themselves to organize the session and agree on a topic title for the session. It is best to use a descriptive topic title and not one of our regular topics, i.e., don’t use “Working Memory” or “Discourse Processes.” Abstracts for talks should be submitted by individual members and should have their own individual abstract titles, but each individual must use the same topic title (for purposes of identifying abstracts belonging to the same session). This gets entered in the special session option under the topic list. It is important to note that all speakers must be Fellows or Members of the Society in order to exercise this option, and Members’ abstracts will not be included as spoken papers unless there is room after all Fellows’ spoken papers have been scheduled.

Symposia Submissions
A symposium should highlight new emerging ideas that are likely to have broad influence in shaping future research, especially ideas from related disciplines. Any member or Fellow may propose an invited symposium by providing the required information in the submission system. The symposium proposal must include: a title, an abstract of no more than 150 words, the names of the participants with their membership status, and a title and abstract (150-word maximum) for each presentation (up to a maximum of six). The organizer may decide the format (e.g., discussants can be scheduled, question periods can be extended, etc.), but the symposium cannot be longer than 2 hours 10 minutes. Participants must agree to participate prior to proposal submission.

The Governing Board will select symposia to be placed on the program. Note that participating in a symposium does not preclude submission of an abstract for a talk or poster. Please note that Governing Board members may serve as speakers on symposia but they may not propose a symposium during their time of service. If a Governing Board member is on a symposium proposal as a speaker, he/she will not participate in the selection of symposia. Submission of the proposal can be made online as a part of the abstract system. Notification will be made within 3 weeks of the proposal deadline. Please don’t hesitate to contact Ruth Maki (rmaki@email.arizona.edu) with any questions.

Requesting to Chair a Session
Fellows and Emeritus Members who plan to present papers are urged to volunteer to chair a session by checking the appropriate box on the submission form. Fellows who do not wish to make a presentation at the meeting but who would be willing to chair a session are urged to contact Ruth Maki at rmaki@email.arizona.edu. Please specify the topic(s) for sessions you would be willing to chair.

Conflicts of Interest
“Conflicts of interest” arise in science when financial incentives, personal/familial relationships, or other such considerations undermine a scientist’s objectivity. For example, if a scientist is a shareholder in a company that sells a treatment for a condition, that scientist would have a conflict of interest (COI) with regard to research on that and closely related conditions and treatments. Having a COI does not preclude presenting your research, but COIs must be declared so that the scientific content of the presentation can be reviewed in light of the COI(s). If you have a COI, please indicate this when asked in the online submission program. See www.pnas.org/site/misc/coi.shtml for further discussion.

Best Internet Browsers for the Submissions System
The abstract submission system was designed to work best with updated versions of Firefox, Chrome, or IE10 or above. If you are having problems with your submission, please update your browser and/or switch to the latest version of Chrome, Firefox, or Safari.

Instructions for Presentations
1) All spoken papers are 15 minutes in length, followed by a formally scheduled 5-minute discussion period.
2) Please proofread your name, title, and abstract for correctness and completeness. Capitalize the content words in your title. Don’t use abbreviations (such as U of M) in the affiliations. Write out the name of the institution (University of Minnesota). The information that you enter will appear in the program as you have entered it.
3) The maximum length for abstracts is 150 words, which is approximately 1,250 characters (including spaces) in the abstract submission program. This count does not include the presentation title.
3) The Governing Board of the Psychonomic Society encourages all presenters to follow the Psychonomic Society Statistical Guidelines (see below). Effect sizes should be reported and error bars with appropriate labels should be included on all graphs.
4) To be considered complete, all information required must be supplied; incomplete forms WILL be rejected.
5) For the spoken sessions, the Society provides a laptop computer (PC), a screen, LCD projector, and microphones in all rooms for PowerPoint presentations or other computer-generated displays. Note that projection equipment and electrical outlets will not be available in the poster session area.
6) The Psychonomic Society Guidelines on Statistical Issues should be followed for all papers.http://www.psychonomic.org/statistical-guidelines.
6) In mid-July, you will be notified by e-mail of the abstract's status for the meeting.
7) The completed submission for a poster or paper must have been submitted by 11:59 PM anywhere in the world on June 1, 2016.

Select-Speaker Awards
Members (but not Fellows or Emeritus Members) may submit a 1,000-word extended abstract along with their regular abstract to be considered for a Select-Speaker Award. The purpose of the Select-Speaker Awards is to highlight exceptional research by members at the Annual Meeting. Recipients will therefore be expected to present their work as a talk rather than a poster. The deadline for application for these awards through the regular abstract submission process is May 16, 2016. We will select up to 10 abstracts to be presented as spoken papers at the meeting. Awardees will receive a stipend of $1,500. More information about these awards can be found here.

Graduate Travel Awards
The Society will be awarding up to 15 Graduate Travel Awards in 2016. Only student members of the Psychonomic Society can apply. These will carry a stipend of $1,000. Applicants will need to upload a 1,000 word expanded abstract to apply for one of these awards. The deadline for submissions is May 16, 2016. More information about these awards can be found here.

Questions About Presentation, Poster, and Symposia Submissions? 
E-mail Ruth Maki
Telephone +1 520-232-3117
Fax +1 520-232-3117 (Mark cover page: "Attn: Ruth Maki")
US Mail Dr. Ruth Maki, Psychonomic Society, 2785 E. Posse Court, Green Valley, AZ 85614 USA

2424 American Lane • Madison, WI 53704-3102 USA
Phone: +1 608-441-1070 • Fax: +1 608-443-2474 • Email: info@psychonomic.org

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