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2020 Spoken Presentation Guide
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Spoken Presentation Guide

The 2020 Annual Meeting will be held in U.S. Eastern Standard Time (EST).

Last Updated September 24, 2020

Poster Presenter Guide
Statistical Guidelines

Recording Instructions (PDF Tutorial)
Recording Instructions (Video Tutorial)
PowerPoint Template (Download)
Virtual Background Graphic (Download)

Overview
2020 Submission Deadlines
General Information & Recording Requirements
Recommendations on Preparing Your Talk
Recording & Captioning Your Talk
Uploading Your Presentation
Day of Presentation

 

 Overview

Your presentation is part of a session with other talks in the same or similar area of research. Prepare your presentation using the guidelines outlined below. All talks must be submitted by the appropriate deadline.

Talk acceptance emails were sent September 4, 2020. If you did not receive a notification email, please contact Bri Johnson at bjohnson@psychonomic.org.

The meeting will be held in U.S. Eastern Standard Time (EST).

 

2020 Submission Deadlines
For the 2020 Annual Meeting, all talks must be prerecorded and submitted according to the following timeline.

Option #1: Final prerecorded presentation submitted by October 23, 2020. If submitted by this deadline, the Psychonomic Society will human caption your presentation for you. 
Option #2: Final prerecorded presentation submitted by November 2, 2020. If submitted by this deadline, the presenter should caption their own presentation. Any presentations not submitted by this date may be withdrawn from the agenda of the 2020 Annual Meeting. Additionally, any talks not captioned by this date will not be captioned for the Annual Meeting.

You will not be able to present if you miss the November 2 submission deadline.

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General Information & Recording Requirements

  • No live presentations will be given. All spoken talks must be prerecorded. Submission deadlines are here. You will not be able to present if you miss this deadline.
  • All formats must be in a 16:9 ratio. Download and use the provided PowerPoint template. Use of this template will optimize the viewing experience for meeting participants.
  • PS is committed to diversity and inclusion, with the goal of making the annual meeting as inclusive as possible. With this goal in mind, all talks should be captioned. Presenters who submit their recordings by October 23 can have their presentations captioned by the Psychonomic Society. You will not be able to edit the captioning text if you choose this option. A later submission deadline of November 2 is available for presenters who choose to caption their own presentations. Recommendations on recording your talk and adding captions can be found here.
  • You will not be able to present if you miss the November 2 submission deadline.
  • Q&A will be hosted within the Ask a Question feature of the online meeting platform. Presenters and moderators will answer the questions live on camera once the streaming of their recorded talk has concluded.
  • All talks will be accessible online for six months after the meeting.

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  Recommendations on Preparing Your Talk
A PowerPoint template in the required 16:9 ratio format is available here. Please adhere to the specifications provided under General Information & Recording Requirements when preparing your presentation.

Presenter and Co-author Names
The opening slide should include the names and affiliations of all the contributing scientists. The name and affiliation of the presenter  should be clearly indicated.

Illustrations
Figures should be designed to be viewed from a variety of screens, using clear, visible graphics. Although each figure should illustrate no more than one or two major points, figures need not be simple. The main points should be clear without extended viewing, but detail can be included for the knowledgeable viewer.

Each figure or table should have a heading of one or two lines in large type stating the “take-home” message. Detailed information should be in smaller type in a legend below the graphic. Because there is no text accompanying a poster, the figure legend should contain commentary that would normally appear in the text of a manuscript (results and discussion). It should describe concisely not only the content of the figure but also the conclusions derived from it. Details of methodology should be kept brief and should be placed at the end of the legend.

Statistics
Please follow the Psychonomic Society Statistical Guidelines. Effect sizes should be reported and error bars with appropriate labels should be included on all graphs.

Layout
Arrange materials in columns rather than in rows. It is easier to scan a poster by moving systematically along it rather than by zigzagging back and forth in front of it. An introduction should be placed at the upper left and a conclusion at the lower right, both in large type. The sequence of illustrations should be indicated with numbers or letters at least 1-inch high, preferably in bold print.

You may find it convenient to have a separate section describing methods, but it is quite effective to include this information as part of the data presentation, as described above. Carefully chosen photographs of apparatus, or schematic diagrams of procedures, can convey a great deal of information about methods without much text. Most viewers will tend to skim or ignore long textual passages.

It is recommended that you leave approximately the bottom 20% of each slide free of text/graphics to allow for the captions at the bottom of the screen. Text and/or graphics that run closer to the bottom of a slide risk being covered by captions. To see an example of how captioning appears on a recorded presentation, watch a snippet of the Video Tutorial on how to record and caption your talk.

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Recording & Captioning Your Talk

How to Record Your Presentation

  • How to record your presentation (Download the Guide or Watch the Video Tutorial)
  • Download this PowerPoint template for recording either the PowerPoint deck with audio/audio & video or the Silent Looping PowerPoint. This PPT template has been preformatted to the correct size specifications and will optimize the viewing experience for meeting attendees.
  • It is recommended that you leave the bottom 20% of each slide free of text and graphics, to help ensure that captions do not hide any of your text or graphics.
  • Download and use this virtual background image when recording your video.
  • You may use any platform for recording. File must be saved as a Mp4 or MOV.


Length of Recording
Please note: we will only be accepting videos that are at or below the maximum allotted recording length. Prerecorded talks must not exceed the allotted 15 or 30 minute maximum; any recorded talk exceeding its allotted time will be automatically rejected.
Since the Psychonomics conference runs on a tight schedule, any presentations that exceed their allotted time frame would be cut off during the online conference, and we want to ensure that your research is presented as completely and thoroughly as it would be at an in-person meeting. Thank you for ensuring that your presentation length fits within its allocated time limit. 

Format
All screen formats must be in a 16:9 ratio. This will optimize the viewing experience for meeting participants. Please use this PowerPoint template. It is preformatted to the correct size specifications. It is recommended that you leave the bottom 20% of each slide free of text and graphics, to help ensure that captions do not hide any of your text or graphics.


Accessibility & Captioning Instructions
The Psychonomic Society is committed to diversity and inclusion and to make the annual meeting as inclusive as possible. With this goal in mind, all prerecorded talks should be captioned. Presenters who submit their recordings by the October 23 deadline may have their presentations human captioned by the Psychonomic Society. You will not be able to edit the captioning text if you choose this option. A later submission deadline of November 2 is available for presenters who choose to caption their own talks. The platform we recommend using to caption your own recording is Kapwing. Kapwing is an audio to text algorithm with editing capabilities.


Please make your presentation accessible to those using screen readers:

  • Provide informative, unique page titles.
  • Use headings to convey meaning and structure.
  • Make link text meaningful.
  • Write ALT text for images which are meaningful.
  • Create transcripts and captions for multimedia.
  • Keep content clear and concise.
  • Presenters should choose color systems to maximize contrast and access for those with low vision, rather than emphasize aesthetics...although it is possible to have both. 


Availability Online

  • Talks will be accessible online for six months after the meeting.


Saving Format

  • 16:9 ratio (use this preformatted PPT template)
  • Video Format: Mp4 or MOV
  • Resolution: 720p (1280 x 720 px)
  • Nomenclature: "Session Number" - "Presenter Last Name" - "Captioning Status"
  • Captioning status should be as follows:
    • Captioned
    • Captions Needed


Upload Instructions

Upload your information and completed presentation to:


Recording Assistance
If you are unable to record your own presentation, we have limited time slots available for you to record with our virtual platform provider. These are limited, first come first serve time slots. Once the slots are full, no additional slots will be available. Please watch your email for additional information regarding this recording assistance. 

Tips & Tricks for Recording at Home
When recording your video, please:

  • Ensure you are in a quiet location with limited background noise, so we can hear you clearly.
  • Determine if you are using headphones or not for clear recording quality.
  • Ensure you have strong internet bandwidth.
  • Position yourself facing a window if possible. Do not have a window behind you. If there are bright lights on behind you, please turn them off.
  • Look into the camera lens when speaking whenever possible.
  • If possible, or helpful, ask someone to do a test call from the location you will be recording in.


To enhance audience engagement, please:

  • Remember that viewers will be able to interact in real time with your talk, even though it is prerecorded. Ask viewers to respond to a question by typing their answers in the chat.
  • Include natural pauses in your talk.
  • Allow your emotions to come through - speak genuinely.


Technical Support


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  Uploading Your Presentation
Upload your information and completed presentation to:


All talks must be submitted by the appropriate deadline.

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Day of Presentation

  • No live presentations will be given. All spoken talks must be prerecorded and submitted by the appropriate deadline.
  • All presentation times are in Eastern Standard Time (EST).
  • You will receive a calendar appointment for half an hour before your scheduled time. This appointment will include a zoom link.
  • Presentation format is as follows: 
    • Welcome by Moderator
    • Speaker Introduction
    • Playing of your submitted prerecorded talk
    • Live video feed of Presenter and Moderator for a live Q&A session (questions submitted via the Ask a Question button)
  • Zoom does not have a timer, so please ensure you have your own. Your moderator has been encouraged to do the same. 
  • Ensure you have a copy of the PowerPoint you used for your prerecord pulled up and available on your computer. This will make it easy for you to share your screen or refer to a specific slide when responding to questions. 


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  Questions

Contact Member Services at: 

Email: education@psychonomic.org
Phone: +1 847-375-3696
Office Hours: Monday - Friday, 8:00 a.m. to 6:00 p.m. CT

 


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Phone: +1 847-375-3696 • Fax: +1 847-375-6449 • Email: info@psychonomic.org

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