Accessible Presentations Guide

Simple and Clear Fonts: Use large, sans-serif fonts like Arial or Calibri for better readability. Keep the font size at a minimum of 24 points for body text and larger for headings.

Avoid Clutter: Keep slides uncluttered with minimal text and clear, concise bullet points. This helps attendees with cognitive disabilities to focus on the key points without being overwhelmed.

Descriptive Titles and Headers: Use descriptive slide titles and headers to provide context and help attendees follow the structure of the presentation.

Use Alt Text for Images: Provide alternative text (alt text) for images, charts, and graphs. Alt text should concisely describe the image's purpose or content, aiding those using screen readers.

Meaningful Link Text: Instead of displaying full URLs for hyperlinks, use meaningful text that describes the link's destination. This makes the presentation more navigable for those using screen readers.

Ensure Video and Audio Content is Accessible: Use captions and transcripts for videos and audio clips to accommodate attendees with hearing disabilities. Ensure any multimedia content is integrated in an accessible manner.

Clear and Consistent Layouts: Use a consistent slide layout and design throughout the presentation to help attendees with cognitive disabilities follow along more easily.

Verbal Descriptions: When presenting, verbally describe the content of slides, especially for images, charts, and graphs. This assists attendees who are blind or have low vision in understanding the visual content.

Provide Materials in Advance: If possible, provide access to your PowerPoint presentation and any other materials in advance. This allows attendees to review materials at their own pace and using their preferred technology.

Check Accessibility: Utilize PowerPoint's built-in accessibility checker to identify and resolve any potential issues within your presentation. This tool can guide you in making your presentation more accessible.