The Psychonomic Society is pleased to support the many affiliate meetings associated with our annual meeting. The resources below answer many common organizer questions.

The Annual Meeting is exciting and diverse, with seemingly endless choices to learn about the most cutting-edge science covering every specialty in cognition along with the opportunity to connect with the finest minds in the field from institutions all over the world. This year, all presentations will be held in-person. We will live stream our keynote and symposia for those who cannot attend in person.

 

ORGANIZER RESOURCES

CONFIRMATION FORM

If you plan on holding an Affiliate Meeting in conjunction with Psychonomics this year, we ask that you complete and submit our online form (Psychonomics 2025 Affiliate Meeting Confirmation) by May 31st.

 

PS SUPPORT
The Psychonomic Society is pleased to subsidize a portion of your meeting expenses this year by offering:

• Complimentary meeting space on-site in the Sheraton (including theatre style seating, head table, podium, and registration table).
• Up to $2,500 toward audio-visual equipment (includes one Windows PC laptop, LCD projector, screen, podium microphone, wireless advancer, sound system, and technical support). Costs exceeding $2,500 will be the responsibility of the Affiliate to pay.
• Complimentary listing of your meeting on the Psychonomic Society’s affiliate meetings’ webpage.
• A one-page complimentary ad in our abstract book. Art submission deadline is July 18th.
• One complimentary 22x28 meeting sign outside of your meeting room.
  

To take advantage of PS's support, your organization must agree to these requirements:

• Select one representative from your organization to communicate with PS staff.
• Ensure all presentations are uploaded to our speaker ready room at least two hours prior to the start of your meeting.
  

 

REGISTRATION INFORMATION

• We encourage all your attendees, speakers, and guests to register for the PS Annual Meeting, though it is not required to attend your affiliate meeting.
• Registration will open on July 7th.

 

GUEST ROOMS

• We encourage your attendees to book within the Psychonomic Society’s guest room block.
• Reservations will open on July 7
  

 

PS REGISTRATION DESK HOURS (subject to change)

Thursday, November 20:  9 AM – 8:30 PM MST

Friday, November 21:  7 AM – 6 PM  MST

Saturday, November 22:  7 AM – 6 PM   MST
Sunday, November 23:  7 AM – 12 PM  MST

 

AFFILIATE MEETING REGISTRATION
You may charge registration (or not) fees for your affiliate meeting. PS does not provide support for your registration, including the collection of registration fees.

 

RESPONSIBILITY CHART
We’ve provided a simple chart to establish the responsibilities of your group and PS in the preparation and execution your meeting:

ACTIVITY/ACTION	AFFILIATE RESPONSIBILITY	PS RESPONSIBILITY
Pre-registration/on-site registration (if required)	X
Programming and print materials	X
Expenses above  the $2,500 AV budget	X
On-site session staffing/coordination	X
Coordination of meeting event order	X	X
Room assignment		X
Signage (1 outside of room)		X
Meeting event order & meal guarantees to hotel	X	X
Provide PS a link to your group’s website	X
Listing on PS’s Annual Meeting Website		X

IMPORTANT REMINDER
Meeting space is limited, and we may not be able to guarantee space after the response deadline. Please complete the online form Psychonomic 2025 Affiliate Meeting Confirmation by May 31, 2025.   

QUESTIONS?
Please contact Brooke Miller, Director of Meetings, at bmiller@reesgroupinc.com or at  +1 608-443-2472.