Accessibility and Accommodations

Updated April 4, 2024

GENERAL AUDITORY VISUAL MOBILITY OTHER QUESTIONS

PS is committed to making our events accessible and welcoming for everyone. We strive to host inclusive events that enable everyone, including individuals with disabilities, not just to attend, but to engage fully. We will continue to add information as it becomes available. Please check back often as the Annual Meeting nears.

Typical requests that extend beyond captions include sign language interpretation, note-taking, a ramp to the stage, a lapel mic for your presentation, a seat on the stage, description of visuals, access to a quiet space, or wheelchair access throughout the venue.

GENERAL

How do I request accessibility adjustments? R equests for accessibility  support must be made by  August 31, 2024 .  Please register for the Annual Meeting and submit  your requests by this  deadline to ensure the Society has sufficient preparation time to provide the necessary  assistance .  However, please note that not all requests may be accommodated due to  limited resources, time constraints, availability of specialized services or the scope of the request . Please c ontact  Lisa Delventhal , ldelventhal@psychonomic.org, staff member and 2024 Annual Meeting Accessibility C oordinator , for personalized attention to your needs.  

Where is the accessibility desk/coordinator located? For a ccessibility inquiries, please visit the PS registration desk located on the 5th floor of the New York Marriott Marquis. A representative will be present onsite to oversee and coordinate accessibility services.

Can  I bring  support guest/companion  to  assist  me  during  the Annual Meeting?  Yes, you are welcome to bring a support guest or companion to  assist  you with accessibility needs at the annual meeting . All travel expenses, including guest room fees,  will be your responsibility. Registration for your  support guest is  required, and it is free. Please indicate  this need when you register for the meeting or by contacting Member Services  at  info@psychonomic.org.

• chaperones to and from sleeping rooms

• devices that are personal or individually prescribed, such as wheelchairs, prescription lenses or hearing aids

• services of a personal nature, such as assistance in eating, toileting or dressing; the pushing of wheelchairs; or the carrying of personal materials

• connections to soundboards, headphones, assistive technology devices, extension leads, chargers or adapters

• guides or interpreters for after hours or offsite events such as the Student Social

AUDITORY

The Keynote Address and all spoken sessions will have live captioning through Microsoft PowerPoint.

Speakers will use microphones for all sessions. Session organizers' instructions request to only take questions from the audience through a microphone.

Are session transcriptions available? A professional transcription of the keynote address will be made available after the meeting. No other talks will be professional transcribed.

Does PS provide sign language interpreters and voicers? PS will evaluate any requests for onsite interpretation that are received by August 31.

VISUAL

All visual information presented during the keynote and plenary sessions will be communicated verbally.

The abstract book/program will be available in September in Microsoft Word for use with screen readers.

Are service animals permitted at the Annual Meeting? The Marriott permits service animals trained specifically to assist a person with disabilities and in keeping with the Americans with Disabilities Act. A dedicated relief area for service animals is not available inside the hotel. The hotel directs service dogs to relief themselves outdoors.

As a presenter, how can I make my research more accessible to my colleagues? To enhance the accessibility of PowerPoint presentations for all attendees, including those with disabilities, presenters can adopt the following recommendations:

Is there designated accessible seating? Accessible seating will be available in the front of all rooms as well as designated spaces appropriate for wheelchairs. All accessible seating is based on capacity and provided first come first served. Unclaimed accessible seating may be opened to the general audience. 

What mobility devices are allowed at the Annual Meeting? The use of your own w heelchairs, walker, cane, or crutches are allowed and reasonably accommodated. For safety reasons, requests to use other power-driven mobility devices will be reviewed on a case-by-case basis. If you would like to make a request of this nature, please do so before August 31 .  

Does PS offer mobility device rental? No mobility equipment rental of any kind is offered, and PS does not provide push services for attendees. However, if you bring your own personal attendant, the Society will provide a Guest Pass at no cost. Please indicate  this need when you register for the meeting or by contacting Member Services at info@psychonomic.org .

New York Marriott Marquis
The New York Marriott Marquis features mobility accessibility in their use of elevators, in accessible guestrooms with vanities, shower, restroom, electrical outlets, guestroom door locks and viewports at wheel-chair accessible heights, and in public areas of the hotel including the business center, fitness center, and restaurants. Visual and audio aids include TTY/TTD communication system access, doorbells, flashing door knockers, and closed caption TVs in guestrooms . For more information about the physical features of our accessible rooms, common areas or special services relating to a specific disability please call +1 212-398-1900 .

Sheraton New York Times Square
The Sheraton New York Times Square Hotel also features mobility accessibility in their use of elevators, in accessible guestrooms with vanities, shower, restroom, electrical outlets, guestroom door locks and viewports at wheel-chair accessible heights, and in public areas of the hotel including the business center, fitness center, and restaurants. Visual and audio aids include TTY/TTD communication system access, flashing door knockers, and closed caption TVs in guestrooms. Should a guest have any further questions about accessibility at the Sheraton, the hotel can be reached at +1 212-581-1000.

Are there accessible washrooms at the Annual Meeting? Yes, accessible washrooms are available across the venue. The locations will be shown on the venue map when it is published.

OTHER

Will there be a nursing, sensory, or quiet room at the Annual Meeting? PS will provide a Wellness Room designated for meditation, prayer, nursing and sensory-friendly needs. The location of this Wellness Room will be shown on the venue map when it is published.

Are there all-gender washrooms at the Annual Meeting ? Yes, there is one all-gender washroom at the Marriott. The location will be shown on the venue map when it is published.

Is strobe lighting in use during the Annual Meeting? Strobe lighting will not be in use in the opening session/keynote address. It is possible that it strobe lighting could be part of a scientific presentation.

I have a severe food allergy and/or dietary restriction. What accommodations can I receive? PS has made efforts to provide suitable food options during receptions where food is served and has coordinated with the hotel to meet various dietary needs. Nonetheless, in large-scale catering environments, cross-contamination risks exist. Attendees with severe food allergies and/or special dietary restrictions can bring their own food to the Annual Meeting.

Is the meeting held in a fragrance-free environment? The Annual Meeting is not held in a fragrance-free environment.

Is there a designated safe spot near the venue for drop-offs and pick-ups if required? Yes, attendees can be picked up or dropped off at the main hotel entrance/portico. The location will be shown on the venue map when it is published.

QUESTIONS

If at any point that you recognize a need to request accommodations for the Annual Meeting, please follow the process described above.  

It is not mandatory for you to share details about your disability (whether it's related to mobility, hearing, vision, sensory, etc.) or your identity (such as being Disabled, Deaf, Autistic, Chronically Ill, Mentally Ill, etc.). However, you're encouraged to provide this information if you feel it will impact the subsequent conversation about your requirements for access and accommodations.

Questions