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Spoken Presentation Guide
(Updated November 6, 2024)
Poster Presentation Guide
Statistical Guidelines
Accessible Presentations Guide
2024 Abstract Book Final (PDF)
Overview
Your presentation is part of a session with other talks in the same or similar area of research. All talks will be presented live, on-site in New York
City. There will be no pre-recorded talks this year. Please prepare your presentation using the guidelines outlined below. Preparing Your Talk
- Presentation Format
Please use slides in the required 16:9 ratio. PS requests that all slide decks be formatted in .ppt or .pptx format for upload to presentation
computers. We will turn on live captioning in your file if you have not previously done so.
- Presenter and Co-author Names
The opening slide should include the names and affiliations of all the contributing scientists. The name and affiliation of the presenter should be clearly indicated.
- Abstract Number
Your abstract number will be found in the 2024 Abstract Book as well as your speaker portal in
mid-September. To search the Abstract Book, download the file as a PDF and use control-F or command-F.
- Illustrations
Figures should be designed to be viewed from a variety of screens, using clear, visible graphics. Although each figure should illustrate no more than one or two major points,
figures need not be simple. The main points should be clear without extended viewing, but detail can be included for the knowledgeable viewer.
Each figure or table should have a heading of one or two lines in large type
stating the “take-home” message. Detailed information should be in smaller type in a legend below the graphic. The figure legend should contain commentary that would normally appear in the text of a manuscript (results and discussion).
It should describe concisely not only the content of the figure but also the conclusions derived from it. Details of methodology should be kept brief and should be placed at the end of the legend.
- Statistics
Please follow the Psychonomic Society Statistical Guidelines. Effect sizes should be reported and error bars with appropriate labels should be included on all graphs. Day of Presentation
All talks will be presented live, on-site in New York City. All presentation
times are in U.S. Eastern Time, the local time. There will be no prerecorded talks this year.
Keeping Psychonomic Time
All talks are 15 minutes
in length, followed by a formally scheduled five-minute Q&A discussion.
Session chairs and speakers will only start a talk at the scheduled time. Keeping Psychonomic Time also means ending on time. If a speaker does not arrive on time, finishes early, or a paper is withdrawn, the audience will be informed that the next presentation will begin at its scheduled time. For late arriving speakers, their presentation time will be reduced proportionally.
Presenting: The Day of the Your Presentation
- Visit the Speaker Ready Room - REQUIRED (Location: 5th floor foyer)
- All presentations for talks will be submitted to the Speaker Ready Room where they will be distributed to the appropriate computer by our AV technicians.
- Bring your presentation on a USB flash drive to the Speaker Ready Room (located adjacent to the PS Registration Desk) at least two hours in advance of your session.
- The computers in the Speaker Ready Room and each of the session rooms are exactly alike. If your presentation looks good in the Speaker Ready Room, it will look good in the session room.
- Please prepare your presentation in a 16:9 ratio .ppt or .pptx format. If your presentation has audio, please inform a technician in the Speaker Ready Room.
- Someone will be in the speaker ready room all day to assist you. See the hours below.
- Meet your Session Chair (aka Moderator) 10 minutes before the session starts in the meeting room.
- When speaking, make sure to face the microphone for good-quality sound.
- AV staff will be nearby for assistance, if required.
Speaker Ready Room Hours:
- Thursday, November 21, 4:00 PM – 7:00 PM
- Friday, November 22, 7:00 AM – 5:00 PM
- Saturday, November 23, 7:00 AM – 5:00 PM
- Sunday, November 24, 7:00 AM – 11:00 AM
Presenting On-Site: Audio-Visual Equipment
Each session room will have a standard audio-visual equipment, including:
- One Microsoft Windows laptop with Microsoft PowerPoint software.
- Sound equipment
- A projector, screen, and remote control (advancer or clicker) with pointer.
- You will control your presentation on the computer provided in the session room. There will be a laptop for you to use with a slide clicker/pointer (presentation advancer). Please do not load your presentation on the computer in the
session room yourself as it may not open correctly.
- Presentations will be deleted at the end of the meeting.
- You do not need to place an order to use the LCD Projector but must adhere to the presentation requirements.
It is strongly recommended that you bring a back-up copy of your final presentation to the session on a USB memory stick in case you experience any internet connectivity issues.
Special Assistance
The
Psychonomic Society wishes to ensure that no individual is excluded because of the absence of auxiliary aids or services identified in the Americans with Disabilities Act. If you require special assistance at the meeting, please contact
Member Services. Please provide your requests no later than September 30, 2024.
Questions?
Contact Lauren Winters, PS Education Manager
Accessible Presentations Guide PS is committed to making our events accessible and welcoming for everyone. We strive to host inclusive events that enable everyone, including individuals with disabilities, not just to attend, but to engage fully. As a presenter, how can I make my research more accessible to my colleagues? To enhance the accessibility of PowerPoint presentations for all attendees, including those with disabilities, presenters can adopt the following recommendations:
- Use High Contrast Colors: Ensure text and background colors have high contrast to make slides easier to read. Avoid color combinations that are difficult for color-blind individuals, such as red/green.
Simple and Clear Fonts: Use large, sans-serif fonts like Arial or Calibri for better readability. Keep the font size at a minimum of 24 points for body text and larger for headings. Avoid Clutter: Keep slides uncluttered with minimal text and clear, concise bullet points. This helps attendees with cognitive disabilities to focus on the key points without being overwhelmed. Descriptive Titles and Headers: Use descriptive slide titles and headers to provide context and help attendees follow the structure of the presentation. Use Alt Text for Images: Provide alternative text (alt text) for images, charts, and graphs. Alt text should concisely describe the image's purpose or content, aiding those using screen readers. Meaningful Link Text: Instead of displaying full URLs for hyperlinks, use meaningful text that describes the link's destination. This makes the presentation more navigable for those using screen readers. Ensure Video and Audio Content is Accessible: Use captions and transcripts for videos and audio clips to accommodate attendees with hearing disabilities. Ensure any multimedia content is integrated in an accessible manner. Clear and Consistent Layouts: Use a consistent slide layout and design throughout the presentation to help attendees with cognitive disabilities follow along more easily. Verbal Descriptions: When presenting, verbally describe the content of slides, especially for images, charts, and graphs. This assists attendees who are blind or have low vision in understanding the visual content. Provide Materials in Advance: If possible, provide access to your Check Accessibility: Utilize PowerPoint's built-in accessibility checker to identify and resolve any potential issues within your presentation. This tool can guide you in making your presentation more accessible.
By implementing these strategies, presenters can make their presentations more inclusive and ensure that all attendees, regardless of their abilities, can fully participate and benefit from the content being shared. Questions
Contact Member Services at info@psychonomic.org. Office Hours: Monday through Friday, 8:30 a.m. to 5:00 p.m. CT (U.S. Central Time)
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