The Psychonomic Society is pleased to support the many affiliate meetings associated with our annual meeting. The resources below answer many common organizer questions.

The Annual Meeting is exciting and diverse, with seemingly endless choices to learn about the most cutting-edge science covering every specialty in cognition along with the opportunity to connect with the finest minds in the field from institutions all over the world. This year, all presentations will be held in-person. We will live stream our keynote and symposia for those who cannot attend in person.

 

ORGANIZER RESOURCES

CONFIRMATION FORM

If you plan on holding an Affiliate Meeting in conjunction with Psychonomics this year, we ask that you complete and submit our online form ( Psychonomics 2023 Affiliate Meeting Confirmation) by June 9th.

 

PS SUPPORT
The Psychonomic Society is pleased to subsidize a portion of your meeting expenses this year by offering:

• Complimentary meeting space on-site in the Hilton (including theatre style seating, head table, podium, registration table, and posterboards in our poster hall located in Grand Ballroom).
• Up to $2,500 toward audio-visual equipment (inc ludes one Windows PC laptop, an LCD projector, screen, podium microphone, wireless lavalier microphone, audience microphone, wireless advancer, sound system, and technician). Other AV/recording/live streaming requests will be at your own expense.
• Complimentary listing of your meeting on the Psychonomic Society’s affiliate meetings’ webpage.
• A one-page complimentary ad in our abstract book. Art submission deadline is June 30th.
• One complimentary 22x28 meeting sign outside of your meeting room.
  

To take advantage of PS's support, your organization must agree to these requirements:

• Your meeting must be held on Thursday, November 16th, between 8 AM – 5 PM PST.
• Select one representative from your organization to communicate with PS staff.
• Identify a ‘point person’ to collect all the presentations for your meeting and upload them to the Windows PC laptop provided prior to the start of your meeting; the audio-visual vendor will not be responsible for connecting multiple, individual laptops to the projector once the meeting begins.

 

PS REGISTRATION AND GUEST ROOMS
We encourage all your attendees, speakers, and guests to register for the PS Annual Meeting. Registration is free when you are a current member of the society. Registration and the hotel guest room block opens in early July. PS does not require registration for our meeting to attend your affiliate meeting.

 

AFFILIATE MEETING REGISTRATION
You may charge registration (or not) fees for your affiliate meeting. PS does not provide support for your registration, including the collection of registration fees.

 

FOOD AND BEVERAGE
If you require food and beverage for your meeting, PS staff will provide you with your hotel catering contact after you return your completed Affiliate Detail Request Form which will be sent in a few weeks. Please do not contact the hotel until we have provided you with this information. Your group will handle all F&B selections as well as be payments with the hotel’s catering contact directly.

 

RESPONSIBILITIES
We’ve provided a simple chart to establish the responsibilities of your group and PS in the preparation and execution your meeting:

ACTIVITY/ACTION	AFFILIATE RESPONSIBILITY	PS RESPONSIBILITY
Pre-registration/o n-site registration (if required)	X
Programming and print materials	X
Expenses above and beyond the $2,500 AV budget (e.g., food & beverage, registration materials, tchotchkes, etc.)	X
On-site session staffing/coordination and registration desk	X
Coordination of meeting event order with detailed requirements	X	X
Room a ssignment		X
Signage (1 complimentary sign outside of room)		X
Meeting event order & meal guarantees to hotel	X	X
Provide PS a link to your group’s website	X
Listing on PS’s Annual Meeting Website		X

RESPONSE DEADLINE
Please complete the online form Psychonomic 2023 Affiliate Meeting Confirmation by June 9th.

Questions?

Affiliate Meeting logistics: Anna Navin, Operations Coordinator, anavin@connect2amc.com .

Contact Member Services at info@psychonomic.org or +1 847-375-3696.
Member Services is open Monday - Friday from 8:00 a.m. - 6:00 p.m., U.S. Central Time.