Spoken Presentation Guide

The 2021 Annual Meeting will be held in U.S. Central Time (CT).

Last Updated September 28, 2021

Poster Presentation Guide
Statistical Guidelines
Draft Abstract Book

PowerPoint Template (Download)
Virtual (Zoom) Background (Download)

TABLE OF CONTENTS 
Overview
Submission Deadlines
Submission Instructions
Recommendations on Preparing Your Talk
Video Recording Instructions
Day of Presentation
Help Desk

Overview

Your presentation is part of a session with other talks in the same or similar area of research. Prepare your presentation using the guidelines outlined below.

Speaker profile photos must be uploaded to your Speaker Portal by October 6, 2021. Talks must be prerecorded and submitted through your Speaker Portal by October 15, 2021.

Talk acceptance emails were sent August 13, 2021. If you did not receive a notification email, please contact Bri Johnson at bjohnson@psychonomic.org.

The link to your Speaker Portal is unique to you. A link to your speaker portal was included in the talk acceptance emails that were sent on August 13, 2021. A reminder email was sent on September 29, 2021.

Note: U.S. Daylight Saving Time ends at 2 AM on Sunday, November 7, the final day of the 2021 Annual Meeting. If you will be joining virtually from a location that does not observe U.S. Daylight Saving Time, please adjust your schedule accordingly for events you wish to attend on Sunday, November 7.

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Submission Deadlines

Your Profile Photo (170px x 170px): October 6, 2021.

Prerecorded Video of Your Talk (MP4): October 15, 2021. Your video may not exceed your allotted 15-minute presentation time (15-minute presentation followed by a 5-minute live Q&A). Any prerecorded talks that exceed the 15-minute maximum length will be automatically rejected.

Your profile photo and the prerecorded video of your talk must be uploaded to your Speaker Portal by the specified submission deadlines.

You will not be able to present if you miss the October 15th submission deadline.

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Submission Instructions 

Profile photos must be uploaded to your Speaker Portal by October 6, 2021.  Profile photos must be 170px x 170px and saved as a JPG or PNG file.

The prerecorded video of your talk must be uploaded to your Speaker Portal by October 15, 2021. The video must be saved as a MP4 file and may not exceed your allotted 15-minute speaking time (15-minute presentation followed by a 5-minute live Q&A).

The link to your Speaker Portal is unique to you. A link to your speaker portal was included in the talk acceptance emails that were sent on August 13, 2021. A reminder email was sent on September 29, 2021. If you did not receive the link to your Speaker Portal, please contact Bri Johnson at bjohnson@psychonomic.org.

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Recommendations on Preparing Your Talk

Recording Format 

A PowerPoint template in the required 16:9 ratio format is available here. Please adhere to the specifications provided under Recording Instructions when preparing your presentation.

Presenter and Co-author Names

The opening slide should include the names and affiliations of all the contributing scientists. The name and affiliation of the presenter  should be clearly indicated.

Abstract Number

Your abstract number can be found in the Draft Abstract Book. (To search the Abstract Book, download the file as a PDF and use control-F or command-F.) Your abstract number was also included in the spoken presentation confirmation email that was sent to you on August 13, 2021. 

Illustrations

Figures should be designed to be viewed from a variety of screens, using clear, visible graphics. Although each figure should illustrate no more than one or two major points, figures need not be simple. The main points should be clear without extended viewing, but detail can be included for the knowledgeable viewer.

Each figure or table should have a heading of one or two lines in large type stating the “take-home” message. Detailed information should be in smaller type in a legend below the graphic. Because there is no text accompanying a poster, the figure legend should contain commentary that would normally appear in the text of a manuscript (results and discussion). It should describe concisely not only the content of the figure but also the conclusions derived from it. Details of methodology should be kept brief and should be placed at the end of the legend.

Statistics

Please follow the Psychonomic Society Statistical Guidelines. Effect sizes should be reported and error bars with appropriate labels should be included on all graphs.

Layout

Arrange materials in columns rather than in rows. It is easier to scan a poster by moving systematically along it rather than by zigzagging back and forth in front of it. An introduction should be placed at the upper left and a conclusion at the lower right, both in large type. The sequence of illustrations should be indicated with numbers or letters at least 1-inch high, preferably in bold print.

You may find it convenient to have a separate section describing methods, but it is quite effective to include this information as part of the data presentation, as described above. Carefully chosen photographs of apparatus, or schematic diagrams of procedures, can convey a great deal of information about methods without much text. Most viewers will tend to skim or ignore long textual passages.

It is recommended that you leave approximately the bottom 20% of each slide free of text/graphics to allow for captions at the bottom of the screen. Text and/or graphics that run closer to the bottom of a slide risk being covered by captions. Live captioning will be turned on when your video is played. You do not need to caption your recorded talk.

Recording Assistance 

A limited amount of recording assistance is available for 2021 spoken presenters. Recording assistance includes the recording and submitting of your talk, and is available on a first-come, first-serve basis until all recording slots have been filled.

To request recording assistance, please email education@psychonomic.org by October 6, 2021. Recording sessions will be scheduled on October 11th and 12th. Your slides and your talk must be prepared and ready to be recorded at the time of your recording session. 

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Video Recording Instructions

• No live presentations will be given. All spoken talks must be prerecorded.
• Upload a profile picture to your Speaker Portal by October 6, 2021. Your profile picture must be 170px x 170px and saved as a JPG or PNG file. This picture will be visible to all meeting attendees in the virtual meeting platform. You may include other information as appropriate.
• All prerecorded talks must be uploaded to your Speaker Portal by October 15, 2021.
• The unique link to your Speaker Portal was sent with your Spoken Session confirmation email on August 13, 2021. A reminder email will be sent on September 29, 2021. 
• Your video may not exceed your allotted 15-minute presentation time (15-minute talk followed by 5 minutes of live Q&A). Any recorded talks exceeding their allotted time will be automatically rejected. Since the Psychonomics conference runs on a tight schedule, any presentations that exceed their allotted time frame would be cut off during the virtual conference, and we want to ensure that your research is presented as completely and thoroughly as it would be at an in-person meeting. Thank you for ensuring that your presentation length fits within its allocated time limit.
• Download and use the provided 2021 PowerPoint template. It has been formatted in the required 16:9 ratio to optimize the viewing experience for meeting participants.
• Download and use the 2021 Virtual Meeting (Zoom) background. 
• Your abstract number can be found in the Draft Abstract Book. (To search the Abstract Book, download the file as a PDF and use control-F or command-F.) It was also included in your spoken presentation confirmation email that was sent on August 13, 2021.
• To improve the quality of your recording and the increase accessibility for all audiences, please adhere to the Tips & Tricks for Recording at Home and Accessibility & Captioning recommendations included below.
• PS is committed to diversity and inclusion. With the goal of making the annual meeting as inclusive as possible, we will turn on live captioning for all prerecorded talks. It is not necessary for you to caption your talk. However, in order to minimize the chance of captions covering any of your content, please leave approximately the bottom 20% of your slides free of content.
• Q&A will be hosted within the Ask a Question feature of the online meeting platform. Presenters and moderators will have the ability to respond to questions in the platform during the playing of their live presentation and will answer the questions live on camera once the streaming of their recorded talk has concluded.
• All talks will be accessible online until February 7, 2022.

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Tips & Tricks for Recording at Home

When recording your video, please:

• Ensure you are in a quiet location with limited background noise, so we can hear you clearly.
• Determine if you are using headphones or not for clear recording quality.
• Ensure you have strong internet bandwidth.
• Position yourself facing a window if possible. Do not have a window behind you. If there are bright lights on behind you, please turn them off.
• Look into the camera lens when speaking whenever possible.
• If possible, or helpful, ask someone to do a test call from the location you will be recording in.

To enhance audience engagement, please:

• Remember that viewers will be able to interact in real time with your talk, even though it is prerecorded. Ask viewers to respond to a question by typing their answers in the chat.
• Include natural pauses in your talk.
• Allow your emotions to come through - speak genuinely.

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Accessibility & Captioning Instructions

PS is committed to diversity and inclusion, with the goal of making the annual meeting as inclusive as possible. Live captioning will be turned on for all prerecorded spoken sessions. It is not necessary for you to caption your video. However, we do ask for your help in making your presentation accessible to those using screen readers. When formatting your presentation, please follow the recommendations listed below.

• Provide informative, unique page titles.
• Use headings to convey meaning and structure.
• Make link text meaningful.
• Write ALT text for images which are meaningful.
• Create transcripts and captions for multimedia.
• Keep content clear and concise.
• Presenters should choose color systems to maximize contrast and access for those with low vision, rather than emphasize aesthetics...although it is possible to have both. 

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Day of Presentation
All presentation times are in U.S. Central Daylight Time (CDT), except Sunday which will be U.S. Central Standard Time (CST).

• No live presentations will be given.
• You will receive a calendar appointment approximately 48 hours prior to your session. This appointment will include a zoom link. DO NOT LOGIN THROUGH THE ATTENDEE PORTAL. YOU MUST LOGIN THROUGH THE LINK PROVIDED IN YOUR CALENDAR APPOINTMENT.
• Presentation format is as follows:
  • Welcome by Moderator
  • Speaker Introduction
  • Playing of your submitted prerecorded talk
  • Live video feed of Presenter and Moderator for a live Q&A session (questions submitted via the Ask a Question button)
• Zoom does not have a timer, so please ensure you have your own. Your moderator has been encouraged to do the same.

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Help Desk
Contact the Education Department at: 

Email: bjohnson@psychonomic.org
Phone: +1 847-375-3696
Office Hours: Monday - Friday, 8:00 a.m. to 6:00 p.m. U.S. Central Time