Annual Meeting Policies

Updated: September 5

Registration Cancellation/Refund Policy
You can cancel your existing registration or request a refund before the meeting in accordance with this policy. All refunds are issued via the same method used for payment. Refunds are processed within 30 days after the conclusion of the meeting.

Cancellations received on or before September 30 will be refunded in full. Cancellations received between October 1 and October 31 will incur a $50 administrative fee. No refunds will be provided after October 31.

Notice of cancellation for the Annual Meeting must be made in writing and sent to info@psychonomic.org . Cancellations will not be accepted by telephone.


Statement on Harassment
The Psychonomic Society is an inclusive and welcoming organization, and our meeting should reflect those values. Conference attendees and visitors should enjoy freedom of speech, freedom of thought, and freedom from harassment and discrimination of all kinds. We encourage members to be mindful of others’ perspectives and to consider how a question, comment, or invitation might be received particularly when there is a power differential between parties. Constructive criticism is an essential part of science. No participant should feel vulnerable to harassment or discrimination, nor should they endure a climate of fear or hostility, at our meetings or in our digital events. Let’s all work together to ensure that our values of inclusion, respect, and professionalism are ones that are enjoyed by all of our members and event participants.


Code of Conduct for Meetings, Events, & Workshops
Please view the Code of Conduct here. 

Photography/Recording Policy
Here are the following guidelines:

• Attendee photography and recording of presentations and exhibits should not be disruptive. Flash photography is not permitted. Devices should be handheld.
• All attendees will immediately honor the request of the presenter and/or session chair to stop photographing or recording the talk, as a matter of scientific and professional courtesy.
• Large cameras and other equipment such as tripods, monopods, etc. are prohibited unless used by staff or the official photographer.
• For the 2024 Annual Meeting, the Psychonomic Society reserves the right to use live stream or record any presentation for later viewing by meeting attendees or PS members and to publish still photographs online or in any printed material for marketing purposes at its sole discretion.  If you do not wish to have your video or photograph used for such purposes, notify us at info@psychonomic.org .  The Psychonomic Society will consider such requests but does not guarantee they can be honored.

Travel Health Policy
The safety of our members and meeting attendees is our top priority. Health and safety requirements apply to all participants who will be on site at the 2024 Annual Meeting, November 21–24, at the New York Marriott Marquis in New York City, New York, USA. As of September 1, the state of New York, city of New York, New York Marriott Marquis, and the Psychonomic Society are not requiring vaccination, masks, or social distancing for the 2024 meeting.


All Gender Restroom
PS offers a designated all gender restroom for use by all attendees. Check at our registration desk for the location.

Family/Guest Policy
The guest registration category is for guests who are partners or traveling companions of registered attendees. Guests are allowed to attend our receptions and are not eligible to participate in the educational programming unless they are providing support for the presenter (e.g., ASL/Voice interpreter).

Attendees who are eligible to register for the annual meeting as an attendee may not register as a guest.


Children Aged 17 and Under
Individuals aged 17 and under can only attend the Annual Meeting with adult supervision and will not register or receive badges. If you are part of a high school group attending the meeting, have your group leader reach out to staff at info@psychonomic.org before the meeting.


Accessibility/Accommodations
Please click here to see information on accessibility & accommodations at the Annual Meeting. 


Wellness Room
There is a wellness room available for lactation, meditation, administering self-injections or other private needs during the meeting at the hotel. Access instructions will be provided at the PS registration desk. The room is equipped with a private area as well as refrigeration. Attendees may not use this room for babysitting purposes.

Visa Letter of Invitation
Visit here to request a Visa Letter of Invitation. 

Certificates of Attendance or Participation
If you would like to receive a certificate of attendance or participation, submit your request in writing to info@psychonomic.org  after the meeting concludes.


Press & Media Policy
Visit here to access information for Press & Media.

Name Badges
Click here to learn more about the 2024 Name Badge Policy.